(Revised and Adopted in 2004)
Article I: Name.
The Society shall be called "Islamic Society of Akron and Kent". It shall be referred to as the "Society" in this document. The name is abbreviated as “ISAK”.
Article II: Objectives and Activities.
The Society’s Objectives and Activities are the same as those in the Society’s Constitution.
Article III: Membership.
A. General Membership shall be awarded to all Muslims 16 years and older upon approval of a written application and payment of the Membership dues.
B. Annual dues for the calendar year shall be in the amounts established by the Board of
Directors from time to time and shall be payable in full by March 31. The Membership year shall be from January 1 through December 31 of the same year.
C. General Members have the following Rights and Responsibilities:
• Use all the facilities of the Islamic Community Center.
• Participate in the Society sponsored events, such as, picnics, dinners, guest lectures,
• Enjoy reduced fees for meals and other functions requiring tickets.
• Use of gymnasium and playground areas of the Islamic Community Center.
• Receive reduced tuition fees at the Fulltime and Weekend Schools.
• Family membership of Islamic Society of North America at a significantly reduced rate.
• Be a member of and vote in the committees, to which they are appointed.
• Make suggestions and ask questions and receive answers.
• Participate but cannot vote in the General Assembly meetings of the Society.
• Be a practicing Muslim.
• Subscribe to and believe in the objectives and activities of the Society.
• Follow bylaws, rules and regulations of the Society and pay dues in a timely fashion.
• Follow and help implement the decisions of the Board of Directors
• Do not engage in any illegal activity.
• Help develop and participate in the Islamic Community Center welfare programs.
• Participate in the committee functions.
• Participate in the educational activities of the Society.
• Volunteer and participate in the social activities of the Islamic Community Center.
• Seek and gain Active Membership of the Society after one year.
• Donate and provide funds for the proper functioning of the Islamic Community Center.
D. Active Membership shall be awarded upon completion of one year as a General Member in good standing and payment of the yearly dues as established by the Board of Directors. Active Membership status in good standing for one year is required for any elected office.
E. In addition to those of the General Members, the Active Members have the following rights and responsibilities:
• Vote in all affairs of the Society including the General Assembly meetings.
• Nominate persons to the elected offices of the Society.
• Be nominated for elected positions after good standing for over one year.
• Actively participate in the committee functions.
• Volunteer for an elected leadership position in the Society after one year of Active Membership in good standing.
F. Guests/Non Members who are Muslims but do not fit in either of the membership categories, may pray in the Mosque. They are not entitled to use any other facilities and/ or participate in any programs of the Society and The Islamic Community Center. An occasional visitor may participate, by invitation only and payment of the appropriate fees. They are expected to follow the rules and regulations of and protect the property and observe the decorum and sanctity of the Islamic Community Center.
G. Any member of the Society may be deprived of, or suspended from the membership, for engaging or advocating and propagating behavior, words or deeds considered by the Board of Directors to be detrimental to the objectives of the Society.
H. Members, who are delinquent in payment of membership dues for a period exceeding three months, will be automatically suspended. Reinstatement will require payment of such dues in full and affirmative action by the Board of Directors.
I. Any membership, that was terminated or suspended, may be reinstated, by a simple majority vote of the Board of Directors present, at a regular meeting.
J. Resignation: A written resignation may be filed with the Secretary of the Board of Directors and shall be effective upon acceptance by the Board of Directors. No refunds shall be made for any dues paid or donations made.
K. The membership list shall be updated continually and made available in April and September of each year.
Article IV: Administration.
A. The Society shall be administered by the Board of Directors and the Board of Trustees as described in the Constitution. The Board of Trustees shall meet at least four times a year. The first meeting of the Board of Trustees shall be called by the President of the Board of Directors. The Board of Directors may meet monthly but shall meet no less than ten times a year. The Chair of the Board of Trustees or the President of the Board of Directors may convene a meeting, of the respective body, as often as necessary. The meeting must be attended by a majority of the members and the decisions made by a majority vote. In case of a tie vote, the presiding officer shall cast the deciding vote.
B. Any member, of the Board of Trustees or the Board of Directors, who is absent from three consecutive meetings without a reasonable cause, can be considered to have resigned. The Chair of the Board or the President of the Board of Directors shall be responsible for conveying the consequences of such an action to the affected member. A Joint Conference Committee of the Board of Trustees and Board of Directors shall meet to fill the vacancy for the balance of the year, from the qualified active membership roster. A new person shall be elected at the next annual elections.
C. The Joint Conference Committee shall consist of twelve (12) members that include all the trustees and six representatives from the Board of Directors including the President, Vice President, Secretary, Director of Finance, Past President and one other Director to be designated by the President. The Committee shall be chaired by the Chair of Board of Trustees who shall have the tie breaking vote.
D. A person shall not hold more than one elected office in the Board of Trustees and Board of Directors at any time.
Article V: The Board of Trustees.
A. This Board shall be the highest body in the Society. It shall have the ultimate responsibility for all major contracts executed on behalf of the Society.
B. The Chair and the Secretary of the Board shall be elected annually by the simple majority of members at the first meeting of the year. The President of the Board of Directors shall not be eligible for chairmanship of this Board.
C. In case of a vacancy created on the Board, a new member shall be selected by a Joint
Conference Committee meeting to be held within 4 weeks. A new member shall be elected at the annual election. D. Any donation or expenditure over ten thousand US dollars ($10,000) towards a single project in one fiscal year shall have to be approved by the Board of Trustees. In case of disagreement, the matter may be referred to a joint conference committee meeting to resolve the issue.
E. The Board shall make decisions by a simple majority vote. Absentee or proxy votes are not permitted. In the event of a tie vote, the decision of the Chair shall be final and binding, but such decision of the Chair need not be the same as the vote he made on the matter in question.
Article VI: The Board of Directors.
A. The Board of Directors, as a unit, shall be responsible for the following:
1. Establishment of the prayer (SALAT)
2. Islamic Education.
3. Propagation of Islamic Ideas and thoughts (Da'wa).
4. Communication and Public Relations with other Islamic organizations and non-Muslims.
5. Organizing Islamic festivals and other social gatherings.
6. Providing assistance in Muslim matrimonial services.
7. Providing necessary assistance to the families of the deceased Muslims.
8. Developing policies and rules and regulations regarding the various functions and challenges that will from time to time face the Society or the Islamic community.
B. The Board of Directors shall make decisions by a simple majority vote. Absentee or proxy votes are not permitted. In the event of a tie vote, the decision of the President shall be final and binding, but such decision of the President need not be the same as the vote he made on the matter in question.
Article VII: Office Bearers and Their Duties.
A. The Board of Trustees.
1. The Board of Trustees shall consist of seven members as described in the Constitution. It shall be responsible for the overall management of the assets and major financial transactions of the Society.
2. The Chair and Secretary of the Board shall be elected annually, at the first meeting of the Board of Trustees. The Chairperson shall work closely with the President of the Board of Directors. The President of the Society shall be ineligible for the Chairmanship of Board of Trustees.
B. The Board of Directors.
1. The Board of Directors shall consist of twelve voting members, all in good standing as active members of the Society for a period of over one year. It shall consist of a
President, Vice President, Director of Community Welfare, Director of Public Relations,
Director of Education, Director of Youth and Students, Director of Women Affairs,
Director of Facilities, Secretary, Director of Finance, Director of Social Activities and Past President of the Board of Directors.
2. Each member of the Board of Directors shall serve a term equal to two years and until their respective successors have been elected; provided, however, commencing with the term beginning January 1, 2005, the Vice President, Director of Public Relations,
Director of Women’s Affairs, Director of Facilities and the Secretary each shall be elected for a term ending December 31, 2005, but thereafter be elected to a full two-year term.
3. The Directors the Society shall be under the supervision of and shall report to the President of the Society. Each Director shall establish a budget, an agenda, a calendar of events and programs and shall recruit a committee of members and other persons to assist in carrying out the designated duties and responsibilities of that office. Each Director shall be prepared to make presentations to the Board of Directors on the activities and progress of the established committees and programs.
4. Any Trustee or Director found to be in violation of the rules and regulations of the Society, or engaging in conduct that is harmful to the Society, may be removed from office by a vote of two thirds (2/3) of the Trustees or the Directors, as the case may be, present at a meeting called for the purpose of voting on said removal. The Chair of Board of Trustees or the President of the Board of Directors, respectively, shall initiate the action for removal by notice in writing to the Trustee or the Director. The Trustee or Director, proposed to be removed shall be afforded an opportunity to present his/her case at the said meeting. Such a meeting shall be held within fifteen (15) working days of the written notice of removal to be provided as aforesaid. The Board of Trustees must ratify the decision of the Board of Directors to remove a Director but the Board of Directors shall not be required to ratify the decision of the Board of Trustees regarding the removal of a Trustee. The Board of Trustees may or may not request a presentation from the Director that is the subject of the removal action. A Director or a Trustee may resign in writing presented to the President or the Chairman of the Board, respectively.
C. Duties of the Board of Directors and Officers.
The duties and responsibilities of the Directors of the Society are as follows:
1. The President: shall be the spokesperson of the Society; shall be responsible for general management of all the activities of the Society including maintenance of facilities, according to the provisions of the constitution; shall call the General Assembly and Board of Directors meetings as required by the constitution; shall have the authority to sign checks on behalf of the Society; and shall be a member of but cannot become the Chairperson of the Board of Trustees.
2. The Vice President – The Vice President shall be responsible for the Chapters and Regions of the Society, as established by the Constitution, and shall assist the President in the performance of his duties and shall succeed him in case of President's inability to discharge his obligations and shall be responsible for maintaining and increasing membership in the Society and encouraging active participation in the Society’s activities.
3. The Secretary : The Secretary shall maintain records of all the official correspondence and meetings of the Society; shall publish the Society's news letter, shall arrange, announce and, in consultation with the President, prepare the agenda of the meetings of the Board of Directors and General Assembly; shall take minutes of all meetings of these bodies; and shall keep an updated list of all the general and active members of the Society.
4. Director of Social Activities : shall be responsible for organizing all social activities of the Society, e.g., Ramadan Iftars, Eid events, interfaith dinners and community gatherings.
5. Director of Finance: shall be the Treasurer of the Society and as such shall be responsible for the formulation of an endowment strategy, the preparation of the annual budget of the Society for presentation to the Board of Directors and the bookkeeping and recording of the finances, funds and accounts of the Society. He shall present the Society’s financial statements at each meeting of the Board of Directors. He shall keep a list of active paid members of the Society and convey the same information to the Secretary. He shall have the right to make payments and sign cheques, on behalf of the Society. In his absence, the Board of Directors shall appoint a temporary replacement as necessary.
6. Director of Public Relations: shall be responsible for all media contacts on behalf of the Society and shall design and implement a media and general public relations strategy for the Society. He shall be responsible for the development of the Society's Halaqa and Da’wa programs as well as its interfaith activities.
7. Director of Education , shall be responsible for overseeing the Society's educational programs, including the Society's full time and part time schools, and shall serve as the Society’s representative on the governing board of the full time school.
8. Director of Youth and Students , shall be member of the Society who is a student or a youth and shall be responsible for developing and implementing programs that identify and address the concerns of the youth, e.g., M.Y.N.A., and student, e.g., M.S.A., members of the Society and shall be responsible for communicating those concerns to and seeking support for those programs from the Board of Directors.
9. Director of Women’s Affairs , shall be a member of the Society who is a sister and shall be responsible for developing and implementing programs that identify and address the concerns of sister members of the Society and shall be responsible for communicating those concerns to and seeking support for those programs from the Board of Directors.
10. Director of Community Welfare , shall promote volunteerism among members of the Society regarding Society activities, shall be responsible for developing and implementing programs that identify and address matters of community welfare within the Society, and shall be responsible for communicating those concerns to and seeking support for those programs from the Board of Directors, and shall be in charge of the Society’s Cemetery.
11. Director of Facilities shall be responsible for overseeing the management, operation, maintenance and improvement of all properties owned or occupied or used by the Society and shall be responsible for long range plans and development efforts regarding Society property or proposed property acquisitions.
12. The Past President: s hall act as a guide and advisor to the President; shall cooperate with incoming Board of Directors and help with the smooth transfer of responsibilities to his successor.
Article VIII: Regions and Chapters.
A. Regions: The Society is organized by Regions as follows:
Central Region: Consists of the area bounded by Interstate 80 to the north, Route 91 to the east, Route 21 to the west, and Rote 224 to the south.
North Region: Consists of areas of Summit, Cuyahoga and Geauga Counties north of Interstate 80.
West Region: Consists of areas of Summit and Medina counties west of Route 21.
South Region: Consists of areas of Stark and Wayne counties south of Route 224.
East Region: Consists of areas of Summit and Portage counties east of Route 91.
B. Chapters: The Chapters may be organized by the Members who reside in a given Region. The Muslim Students Associations of various educational institutions constitute separate Chapters. The Women of a Region may form various Chapters for their respective activities. The Youth Group or Boy and Girl Scout activities may be organized by various Chapters.
C. The Society Regions and Chapters are administered by the Vice President of the Board of Directors. He shall coordinate the activities and programs of various Regions and
Chapters, and shall be the conduit to share information and guidance among the Regions, Chapters and the Society. Access to Membership data is available through the Vice President. The Vice President, in consultation with the Regional Membership, shall appoint the Regional leadership.
D. Regional activities are directed toward developing and maintaining, through sound administrative practices, an organization of geographically-defined member units committed to the advancement of the Society objectives. The regional activities are supposed to make volunteering easier and more desirable, improve cycle times for project work, and recruit and retain volunteers.
E. The Regional activities are designed to support the volunteers of geographic organizational units such as Chapters, Affinity Groups and Student Chapters/Branches. These geographic organizational units provide, on a local basis, a common forum for the members to meet and to exchange views on Islam, educational, scientific, or other professional areas of interest that meet the Society’s Objectives and Activities.
F. Chapter development can be obtained through Regional area or interest groups. The formation of a Chapter requires a signed petition of fifteen (15) Society members, five (5) of whom are Active Members, approval of a petition by the local Region leadership, and final approval from Board of Directors. The Chapter seeking to be designated must have its petition authorized by official action of that organization as evidenced in a writing presented to the Board of Directors. If a chapter already exists in a Region or among an interest group, a new Chapter may be formed if Membership in that area is greater than one chapter can accommodate.
G. If a region has fewer than fifteen (15) members, a Joint chapter may be formed in conjunction with Members from one or more related groups in the same situation. A total
of 15 interested Members (minimum 5 active members) are required. Joint Chapters are encouraged as they tend to create broader and more robust chapters.
H. Any region in which the Society does not have a Chapter, but has at least five (5)
Members; they may join and "Expand" an established Chapter of a related group in a neighboring Region. The Chapter's status would be changed to "Joint Chapter." This requires a written request of least five (5) Members expressing interest in joining an existing Chapter. If approved, the Chapter-Chair informs the Regional leadership and Board of Directors, who approve the expansion.
I. When a Chapter is approved, a notification letter shall be sent from the Vice President of the Board of Directors to the Regional leadership, with a copy to the Secretary.
Article IX: The General Assembly.
A. The General Assembly meetings shall be held as stipulated in the constitution of the Society. The President or his designee shall call the meeting to order and shall conduct the meeting.
B. The agenda for the General Assembly shall be decided by the Board of Directors. It shall be organized to allow time for discussion on any new business that may be brought up by any members of the Society. The agenda for the meeting shall be posted and distributed to all he Society two weeks in advance.
C. The quorum for the meeting shall be one half (1/2) of the active membership of the Society. The decisions of the General Assembly shall be made by a simple majority of the active members present. In case of a tie vote, a repeat vote shall be taken. If the second vote is tied, the Chair shall cast a tie breaking vote. Two thirds (2/3) majority of active members present is required for amendment of to bylaws and constitution. ISAK
Article X: Elections.
A. An Election Committee of three members shall be appointed by the Board of Directors by the 1st week of September of each year.
B. The members of the Election Committee shall not be eligible for nomination to the Board of Trustees or the Board of Directors.
C. The committee shall examine and verify the membership list and post the names of the active members eligible to vote by the 1st week of October of each year. Active members in good standing who have paid membership dues by June 30th shall be eligible to vote.
Any disputes or questions of eligibility shall be resolved, by the election committee at least two weeks in advance of the election date.
D. The Election Committee shall solicit nominations from the Society members for all vacant positions of the Board of Trustees and the Board of Directors.
E. All nominations shall be submitted to the Election Committee by 2nd week in October of each year and prior to the distribution of the slate of nominees on 3rd week of October.
The nomination shall require endorsement of an active member and prior acceptance by the nominee. An eligible candidate can be nominated for only one position.
F. Upon examination of the nominations delivered by the Society members, The Election
Committee shall deliberate and form a slate of nominees for all the available positions that will include no more than three candidates for each position. The slate shall be listed in the order of reference (if more than one available). The slate of nominees shall be made available to the general membership via e-mail, regular mail, and posting at the Islamic Center by the 3rd week of October of each year.
G. The slate of nominees by the Election Committee shall be circulated among the membership by the 4th week of October of each year.
H. Floor nominations are not accepted.
I. The election shall be held on the first Saturday in December of each year.
J. The Chair of the Election Committee shall explain the ground rules for the election before the ballots are taken. The election committee shall count the votes and the chair shall announce the results immediately after the count.
K. Any dispute relating to elections shall be raised at the meeting at which the elections are held and shall be addressed immediately at such meeting by the Chairman of the
Elections Committee, whose decision in the matter shall be final and binding.
Article XI: Parliamentary Procedures.
All meetings of the Board of Trustees, the Board of Directors and the General Assembly shall be conducted in accordance with the Islamic Modifications of the Robert's Rules.
Article XII: Amendments to the Bylaws.
A. Any proposed amendment(s) to the Bylaws must be presented in writing to the Board of Directors and must be signed by at least five (5) active members of the Society. The
Board of Directors, after deliberations, shall refer the proposal(s) to the Bylaws Committee.
B. The Bylaws Committee shall thoroughly examine and discuss the proposed amendment and shall make an affirmative or negative recommendation to the Board of Directors. The Board of Directors shall make an affirmative, negative or neutral recommendation for action on the proposed amendment at the next General Assembly meeting and mail the proposed amendment(s) and the notice of the meeting to the general membership.
C. A quorum of one half (1/2) of all active members shall be required to be present at a meeting for the amendments to be considered. An affirmative vote of two thirds (2/3) of the active members present shall be necessary for adoption of the amendment(s). If a quorum of one half (1/2) of all active members is not present at the initial meeting a second meeting shall be held within 30 days, and the active members present at such meeting shall constitute the required quorum, and the affirmative vote of two thirds (2/3) of those active members present shall be necessary for adoption of the amendment(s).
Article XIII: Books and Records.
A. The following books and records of the organization shall be maintained:
1. Membership roster,
2. Minutes of the meetings of the Board of Directors and Board of Trustees,
3. Correspondence files,
4. Assets and liabilities' book,
5. Accounting books, bank deposits and receipts, profit and loss statements, payroll records, computerized financial records,
6. Inventory records.
B. The Secretary shall keep all correspondence files and minutes. The Director of Finance shall keep the Membership roster, assets and liabilities' book, accounting books and inventory records. The Election Committee shall verify and post the final voting list.
Article XIV: Accountability.
The accounts of the Islamic Society of Akron and Kent are subject to audit by the active members of the Society. This may be accomplished at any Board of Directors or Board of Trustees meeting, upon request of the active membership.
Article XV: Discipline and Dispute Resolution.
A. The disputes amongst the membership may be brought to the notice of the Board of
Directors or its designate, either of which may mediate between the parties concerned, if all involved agree to such an arrangement. The Society or its representatives shall act in good faith and may not be held liable by their decision on such dispute, morally, legally or contractually.
B. Any member found to be in violation of the rules and regulations of the Society, or engaging in conduct, that is harmful to the Society, will be suspended immediately. The
President of the Board of Directors, or the Chair of Board of Trustees, with the approval of the Board of Directors, may initiate this action. The suspended member shall be afforded an opportunity to present his/her case at the Board of Directors meeting. Such a meeting shall be held within fifteen (15) working days of a written request from the said member. The Board of Trustees must ratify the decision of the Board of Directors. Repeat offenders shall be excluded from the Society. The Board of Trustees may or may not request a presentation from the suspended member.
C. Disputes or disagreements between the Board of Directors and the Board of Trustees shall be referred to the Joint Conference Committee which can meet as often as necessary to resolve the disputes or disagreements.
Article XVI. Constitution Supersedes Bylaws.
In the event of any conflict between the terms and provisions of the Constitution of the Society and the Bylaws of the Society, the terms and provisions of the Constitution shall be controlling and super cede the terms and provisions of the Bylaws.